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OVERSEAS BRATS
"Huntsville Gathering"
September 20-24, 2017

Overseas Brats Huntsville Gathering, September 20-24, 2017, Huntsville, Alabama

Embassy Suites Hotel
800 Monroe Street SW
Huntsville, Alabama​
256-539-7373 ​

Gathering Fun Highlights
* Wednesday night (September 20) ‘dutch treat dinner’ at restaurant TBA! Optional ‘ghost tour’ follows!
* Thursday (September 21) visit ​The U.S. Space Center ​and ​experience a ​German-themed dinner​.
* Friday ​(September 22) ​tour and dinner offsite​. Party in the Executive King Suites, our hospitality ​space afterward!
* "Teen Club" atmosphere in The Executive King Suites, September 20-24!
* Interesting and intriguing course sessions on Friday, September 22 and Saturday, September 23!
* Door prize contest on Friday, September 22! All you have to do is meet new Brat friends and visit our sponsors.
* Saturday night, September 23 banquet, program and dance!
* LOTS of new and wonderful Brat friends for you to make!

The OVERSEAS BRATS "Huntsville Gathering" is hosted by the Embassy Suites Hotel Huntsville and the Huntsville/Madison County Convention & Visitors Bureau.

The "Gathering" is:
* Affordable
* Accessible
* Interesting
* LOTS of FUN!

Hotel Information:
Embassy Suites Hotel
800 Monroe Street SW
Huntsville, Alabama
Telephone: 256-539-7373
Be sure to identify yourself as part of the, "OVERSEAS BRATS Huntsville Gathering."
​Room Rates for single or double occupancy are at the special group rate of $100 a night!

Special notes:
* This hotel offers courtesy shuttle to/from the Huntsville Airport.
* Hot breakfast is included in the room rate!
* Afternoon manager’s reception is included in the room rate!
* You DO NOT have to stay at this hotel in order to attend the Huntsville Gathering!

Event Registration Options and Costs, and On-Line Booking
There are two options for registration: Comprehensive Package and Pro-Rated Package:

Comprehensive Package
Includes:
* Four major meals (Thursday – Friday – Saturday night dinners and Friday luncheon).
* Snacks and drinks in The Executive King Suites, September 20-24.
* Admittance to all sessions and the door prize exhibition and contest.
* Rental of one of the Executive King Suites for our hospitality space.
* Booklet prepared for the event containing a directory of all participants and event activities.
* Entertainment Saturday evening (dance).
* Specially-prepared name badge. (Your admittance to all functions and the hospitality suites.)

Notes:
- Admittance to the hospitality suite requires being a paid registrant for the "gathering."
- When you purchase the comprehensive package, you do not have to purchase any of the pro-rated meal items listed below because the comprehensive package includes all this.

Comprehensive Package (Full Registration)

Comprehensive Package Costs:
Before September 1, 2017 = $181/person or $281/couple.
After September 1, 2017 = $191/person or $291/couple.
TAP or CLICK to select your choice, below, then TAP or CLICK the "Add to Cart" button below that:


Please write the Name(s) and SCHOOLS ATTENDED, as you want them to appear on badges:





Pro-rated Packages and Costs

FRIDAY DAY-ONLY PRO-RATA PACKAGE:
Friday (September 21) day session (between 9 a.m. and early afternoon.)
Includes participation in course sessions, the door prize competition, includes luncheon, and snacks provided in the hospitality suite.
Gathering Attendance: Friday Day-Only Pro-Rata Package
Before September 1, 2017 = $60/person.
After September 1, 2017 = $70/person.
TAP or CLICK to select your choice, below, then TAP or CLICK the "Add to Cart" button below that:


Please write the Name(s) and SCHOOLS ATTENDED, as you want them to appear on badges:



FRIDAY EVENING-ONLY PRO-RATA PACKAGE:
Friday (September 21) tour and dinner offsite (TBA) (transportation provided).
Party in the hospitality suite afterward.
Gathering Attendance: Friday Evening-Only Pro-Rata Package
Before September 1, 2017 = $60/person or $100/couple.
After September 1, 2017 = $70/person or $110/couple.
TAP or CLICK to select your choice, below, then TAP or CLICK the "Add to Cart" button below that:


Please write the Name(s) and SCHOOLS ATTENDED, as you want them to appear on badges:



SATURDAY DAY-ONLY PRO RATA PACKAGE:
Saturday (September 23) day events, including day sessions and snacks in hospitality suite (between 9 a.m. and 4 p.m.).
(Please note: this EXCLUDES lunch!)
Gathering Attendance: Saturday Day-Only Pro-Rata Package
Before September 1, 2017 = $40/person.
After September ​1​, 201​7​ = $50/person.
TAP or CLICK to select your choice, below, then TAP or CLICK the "Add to Cart" button below that:

Please write the Name(s) and SCHOOLS ATTENDED, as you want them to appear on badges:


SATURDAY EVENING-ONLY PRO-RATA PACKAGE:
Saturday (September 23) dinner, program, dance ... and snacks in hospitality suite (between 6:30 p.m. - till Midnite.)
Gathering Attendance: Saturday Evening-Only Pro-Rata Package
Before Sep 1: $85/person or $115/couple. ("Early Bird")
After Sep 1: $90/person or $120/couple. ("Regular")
TAP or CLICK to select your choice, below, then TAP or CLICK the "Add to Cart" button below that:

Please write the Name(s) and SCHOOLS ATTENDED, as you want them to appear on badges:



CANCELLATION INSURANCE
This is $10/person and when purchased, 100% is refunded minus the insurance fee.
Cancellation Policy For Those Not Taking Out Cancellation Insurance:
Before September 1, 2017 = 75% refunded
After September 1, 2017 = NO REFUNDS.
Cancellation Insurance
$10 per person or $20 per couple.
TAP or CLICK to select your choice, below, then TAP or CLICK the "Add to Cart" button below that:



Wednesday (September 20) ghost tour of downtown Huntsville.
Special notes: This will follow the ‘dutch treat’ dinner at a downtown Huntsville restaurant. This tour will require some walking so it is not recommended for anyone with a disability.

Events NOT included in the registration fees:

“Dutch treat” dinner Wednesday night, September 20 nor the ‘ghost tour’ (meaning these are NOT included in the above listed registration fees) which are:
For the ‘dutch treat dinner’, we will be offered a 3-5 menu options at approximately $20-$25 per person.
This includes cost of the meal, gratuity and tax. This does not include alcohol.​ Nor the cost of the GhostTour​

Dress Code
Dress for ​most of the weekend is casual. Theme/dress for the Banquet is casual elegance.

Tentative Schedule (Subject to change!)

Wednesday, September 20
6 p.m. – Early birds meet in the hotel lobby for walk to ‘dutch’ treat dinner restaurant (TBA).
Optional ‘ghost tour’ afterward.

Thursday, September 21
3 – 5 p.m. - Welcome! Registration begins in pre-function area near the ballroom. Executive King Suites opens.
5:30 p.m. - Meet in hotel lobby for transport to the Space Center for German dinner night there.

Friday, September 22
9 a.m. - 11 a.m. - Registration & Brats Store in pre-function area near the ballroom.
9 a.m. - 11 a.m. – Executive King Suites (our hospitality space) opens.
9 a.m.– 10:15 a.m. - Session I in Monte Sano Room. Topic TBA.
10:20 – 11:30 a.m. – Session II in Monte Sano Room. Topic TBA.
11:30 a.m. – 12:30 p.m. ***DOOR PRIZE COMPETITION*** in Big Spring Room.
12:30 – 1:30 p.m. – Luncheon in Atrium.
Afternoon (Time TBA) - Tour of Huntsville (transportation provided).
Dinner included as part of tour.
After dinner – Executive King Suites reopens for a party and registration continues.

Saturday, September 23
9 a.m. - 11 a.m. – Executive King Suites hospitality suite opens.
9 a.m.– 10:15 a.m. - Session III in Monte Sano Room and topic TBA.
10 a.m. - Noon - Registration & Brats Store in operation in pre-function area near the ballroom.
11 a.m. – 1 p.m. Session IV , “Building Best Brat Friendships Forever” hosted by Maryl Ball Sellman.
1 p.m. - 4 p.m. – Executive King Suites hospitality suite open.
2 p.m. - 4 p.m. – Session V in Monte Sano Room and topic TBA.
6 p.m. – 7 p.m. – Registration pre-function near ballroom.
6 p.m. -7:00 p.m. - Cocktail hour
7:00 p.m.– 8:00 p.m. – Dinner (Big Spring Ballroom).
8:00 p.m. - 8:30 p.m. – Announcements/Recog​nitions​/Program.
8:30 p.m. – Midnite – Dance with DJ.

Sunday, September 24
9 a.m. - Noon – Executive King Suites hospitality suite open.

DISCLAIMER
In completing the on-line registration (on this page) or by registering by mail or telephone, you are certifying that you understand the registration and cancellation policy, and the dates pertinent to the payment and refund of monies. Furthermore you agree to be responsible for your own actions and indemnify the event planner OVERSEAS BRATS from any responsibility for any injury you might incur as a result of your participation in any event. You confirm by your registration that you will also conduct yourself in a manner so as not to cause any damage to the hotel property, nor the property of any of the event providers, or injury to other individuals in attendance. Should you or your guest be the cause of any damages or injuries you agree to be responsible for the same.

Before registering, please read the Sales Policy/Disclaimer Clause (above).
Register on-line by selecting the appropriate registration options on this page (above).

Register off-line by doing one of the following:
  1. Request a "gathering" flyer by e-mailing joeosbpres@sbcglobal.net. Please provide a name and postal address to send this to.

  2. Send a payment for ​the options selected (please advise ​what they are​) payable to OVERSEAS BRATS at:
    Overseas Brats
    P.O. Box 1792
    Euless, TX 76039

  3. Provide credit card information (your name as it appears on the card, your physical address information & email, billing address, if different, VISA/MasterCard/Discover/Ameri can Express card #, expiration date, the three or four digit security code, telephone number and amount authorized. Either mail it to the address above, or phone or FAX it to 817-510-6223.

Questions???? E-mail Joe Condrill at joeosbpres@sbcglobal.net

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Updated June 19, 2017